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ASSISTANT TO THE EXECUTIVE DIRECTOR

The RBA’s objective is to fill positions with the best available candidates, favoring the hiring of a First Nations member whenever possible.

JOB DESCRIPTION

The job holder, under the executive directors’ supervision, executes various administrative duties to help the top management and the different committees with the performance of their duties. They oversee the logistics of meetings and of trips for members of the various committees. They work to establish and maintain an organizational culture angled towards cooperation and satisfaction of the clienteles’ needs. Under any circumstances, they act with respect and diplomacy.

Main Duties

  • Assist top management in the follow-up of mandates and decisions;
  • Ensure the monitoring of all given files and the follow-up of people concerned;
  • Write presentations, correspondences and reports, and manage the preparation, creation, showing, and if needed, also the translation of said documents;
  • Oversee the grammar quality and layout of texts, letters and Power Point presentations;
  • Collect data and information to provide any needed specifics or an overview of a certain file. Compile et prepare data, statistics, etc.;
  • Act as a secretary of different committees, prepare the minutes, the lists of action items and the trend charts for the committees;
  • Ensure the logistics of meetings and trips for both management members and committee members;
  • Take part of every Retirement Committee and Bord of Directors meeting to ensure the necessary follow-ups as well as the logistics support, if needed;
  • Establish and update an optimal classification system for management files in the Office 365 archiving system;
  • Act as technical support for members of the organization;
  • Execute all other related tasks.
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Personnal Qualities

  • Excellent redaction and summary skills;
  • Organization;
  • Thoroughness;
  • Confidentiality, tactfulness, judgment;
  • Contribute to teamwork;
  • Ability to priorize and work under pressure.

QUALIFICATIONS REQUIRED

  • Have a diploma of college studies (DCS) in office automation and five (5) years of experience as an executive secretary;
  • Have good spelling and grammar knowledge as well as administrative writing techniques, both in French and English;
  • Fluently bilingual;
  • Knowledge in pension plans;
  • Prior knowledge of word processing and of the various Office 365 programs;
  • Knowledge of various classification and archiving systems;
  • Knowledge of the native environment.
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principales garanties

OTHER ASPECTS OF REMUNERATION

  • Participation in a defined benefit pension plan.

  • Competitive group insurance plan.

  • The gross annual salary for this position ranges from $60,493 to $83,261 and varies according to the candidate’s experience, qualifications and skills.

  • Advantageous work schedule.

  • Three weeks of vacation time, plus two paid weeks off during the holiday season.

HIRING PRIORITY

The RBA’s objective is to fill positions with the best available candidates, favouring the hiring a First Nations member whenever possible.

CLOSING DATE

Those interested should forward their resume and a cover letter by April 30, 2024, 4 p.m., by email to: carriere@rbagroupefinancier.com or by mail to: 2936, rue de la Faune, Bureau 202, Wendake (Québec) G0A 4V0.

STARTING DATE

MAY 2024
DURATION: Permanent, full-time position
PLACE OF WORK: Wendake

Please note that only those selected to continue the process will be contacted.

Note: In this document, the masculine gender refers to both men and women and is used for the sole purpose of lightening the text.

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